Institutional Transitions

An Institutional Transition moves residents of qualified institutional settings into the community. This process identifies individuals who have expressed their desire to return to the community and provides them with community supports to aid them in maintaining residence in the least restrictive setting of their choice. Institutional Transitions are available if you are eligible for the Frail Elderly (FE), Physical Disability (PD), Brain Injury (BI), or Intellectual/ Developmental Disability (IDD) waiver. Individuals completing an Institutional Transition to a waiver with a current waiting list can bypass the waiver waitlist.

Eligibility

To be eligible for an Institutional Transition to an HCBS waiver, you must meet the following criteria:

Must be a current resident in a qualified institutional setting;
- Qualified Institutional Settings include:
  - Nursing Facility
  - State Hospital (Parsons, KNI, Osawatomie and Larned)
  - Intermediate Care Facility-Individuals with Intellectual Disabilities (ICF-IID)
  - Psychiatric Residential Treatment Facility (PRTF).
Must have been in a qualified institutional setting for a minimum of ninety (90) consecutive days for waivers that currently have a waiting list
Indicate an interest in moving back into the community through the Nursing Facility Survey or verbal communication to family/hospital/Managed Care Organization (MCO)/ADRC
Meet the HCBS waiver eligibility criteria for the FE, PD, BI, or I/DD waivers
Be financially eligible for Medicaid.

Enrollment

To apply for an institutional transition and have Medicaid with an assigned Managed Care Organization (MCO), contact your assigned MCO. If you do not have Medicaid, please complete a Medicaid application online at www.applyforkancare.ks.gov or by calling 1-800-792-4884. Once you have your MCO assignment, based on your choice, visit with your assigned Care Coordinator to initiate the Institutional Transition process.

Frequently Asked Questions

FAQs

Can my family be paid for helping me?

You can choose a family member to provide some services. The family member cannot be a spouse or a person who has been appointed by you or the court to represent you (Acting on Behalf, Activated Durable Power of Attorney, and Guardian/Conservator).
How many hours of service can I have when I am approved for HCBS services?

The hours of service are based on your assessed needs of the individual. Your MCO will meet with you and create and individualized, person-centered service plan to your needs.
What is self-direction?

Self-Direction is an option that allows you to direct your own services. These services are determined by you and your MCO Care Coordinator to be essential to the maintenance of your health and welfare. When you choose to self-direct you are responsible for multiple tasks such as, choosing, training, monitoring, and dismissal of the worker. Each waiver has different services that can be self-directed. For more information refer to the specific waiver you are applying for.
Who do I call to get information when I need help?
- For help with authorized services call your MCO Care Coordinator.
- For help with your Medicaid eligibility contact the KanCare Clearinghouse. KDADS does not determine Patient Obligation or Medicaid Spend Down. The KanCare Clearinghouse manages these items.
- For help with your waiver eligibility contact your ADRC or CDDO.

More FAQs

Policy Training

Institutional Transition Policy Training

Additional Information

For additional information or assistance you may follow the provided link to contact the KanCare Ombudsman.

HCBS would like to keep you informed about what we are doing. Please sign up to receive email updates from KDADS / HCBS.

Contact Information

MFP & Institutional Project Manager
Aubrey Mentis
785-296-8918
785-296-0256 (Fax)
Aubrey.MentisJR@ks.gov

Mail
Kansas Department for Aging and Disability Services
Attention: Home and Community Based Services
503 S. Kansas Ave.
Topeka, KS 66603-3404

Department for Aging and Disability Services

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