Personal Protective Equipment (PPE) Online Ordering Portal

KDADS received funding from the SPARK Committee on October 1 to help provide personal protective equipment (PPE) and infection control supplies to adult care homes that are not federally regulated for participation in the Medicare/Medicaid (Title 18 and Title 19) program. Adult care homes in Kansas that qualify for SPARK funding include:

  • Adult Day Care (ADC)
  • Assisted Living (ALF)
  • Boarding Care Home (BCH)
  • Home Plus (HP)
  • Intermediate Care Facility / Intellectually and Developmentally Disabled (ICF/IDD)
  • Residential Health Care Facilities; and
  • Nursing Facilities who do not participate in the Centers for Medicare and Medicaid Title 18 or Title 19 program

KDADS entered an agreement with SOURCE 309 Powered by American Solutions for Business to connect adult care homes with suppliers of critical personal protective equipment (PPE).  SOURCE 309 assembled a list of selected PPE supplies that are available to order. The product offering is limited to focus on critical supplies and rapid fulfillment of orders to adult care homes. The products available can be found at https://online.fliphtml5.com/hldlw/axug/.

An online ordering portal is now available. Facilities will need a username and password to log in to the site, view available products and place orders. The initial username is the facility state license number (State ID) including the letter. The initial password is orders. Facilities will need to change the password after the first log in.  SOURCE 309 customer service can help reset accounts to provide help logging on. Reporting will be made available in the portal so facilities can track purchases. When you enter the portal using the link above, you will see this PPE Portal login page:

PPE Portal Login

KDADS will assign a budget to purchase supplies to each adult care home with qualifying beds. The budget will be about $575 per qualified bed per facility. Upon login, the budgeted amount for each facility will be shown in the SOURCE 309 PPE Portal. Facilities can use the budget to purchase PPE supplies through the portal. Facilities do not need to provide any additional funds to purchase the PPE supplies through the designated KDADS portal. KDADS will review incoming orders and may make changes to orders to fit within a facility’s budget and to make sure all the SPARK funds are allocated to purchase PPE.

SOURCE 309 will combine group incoming orders to drive down prices and make individual orders cost effective for members of this program. The target is to ship individual PPE orders 7 to 20 business days after an order has been submitted. Due to demand and market volatility, some items in an order may arrive faster than others and, if market conditions change, some hard-to-get items like nitrile gloves and N95 masks could see extended delivery dates. PPE supplies in the portal may also change based on availability.     

If a facility has an emergency need for supplies, they should continue to reach out to their local emergency management officials. 

KDADS' expectation is that adult care homes will also be able to use the State of Kansas master contract (state use contract) to purchase PPE and other COVID-19 related supplies using their own resources. The vendors on the state contract have qualified as verified and relaibel suppliers through a request for proposals process. The webpage with the approved vendors is https://admin.ks.gov/offices/procurement-and-contracts/additional-files-for-procurement-contracts/personalprotectiveequipmentrelatedsuppliescontracts.

If facilities have problems or questions regarding the KDADS process for ordering PPE, contact KDADS.reopening@ks.gov.

FAQs