Personal Protective Equipment (PPE) Online Ordering Portal

The portal for SOURCE 309 Powered by American Solutions for Business is available at https://www.asbaces.com/newaces/skdads.aspx.

The initial username is the facility state license number and the password is "orders."  Facilities will need to change the password after the first log in. SOURCE 309 customer service can help reset accounts to provide help logging on.

Using the $10 million from the SPARK program, facilities with state-licensed beds will receive a  budget of $575 per bed to order supplies. Additional funds will be authorized to use all $10 million after the initial round of orders is processed.

SOURCE 309 Powered by American Solutions for Business set up a web-based catalog https://online.fliphtml5.com/hldlw/axug/ with products that are available for this program. The products will show up on the ordering portal as well with the price per case for those products.

SOURCE 309 Powered by American Solutions for Business can immediately ship some items that are in their warehouse. Other hard-to-acquire items such as N-95 masks and gloves may take up to 15 to 20 business days to be delivered.

KDADS will review facility orders that exceed the budgeted amount. KDADS will contact the facility to discuss changes in the facility order to stay with in the budgeted amount. Facilities should submit orders for the products and supplies they need and try to get as close to the budget amount as possible. Orders exceeding the budgeted amount will be approved on a case-by-case basis.

SPARK and the State Finance Council approved only $10 million for PPE and supply purchases for the state-licensed facilities. When the online ordering portal opens, the facility budgets in place would spend $8.5 million. KDADS will review the initial round of orders and put more money into each facility budget to use through the ordering portal.

Adult care homes will be able to use the State of Kansas master contract (state use contract) to purchase PPE and other COVID-19 related supplies. The webpage with the approved vendors is https://admin.ks.gov/offices/procurement-and-contracts/additional-files-for-procurement-contracts/personalprotectiveequipmentrelatedsuppliescontracts

Facilities will need to review the list of vendors to identify those that have the needed supplies and follow the instructions from each vendor to order supplies. KDADS is not providing funding to facilities to make PPE purchases through these contracts.

If a facility has an emergency need for supplies, they should continue to reach out to their local emergency management officials. 

If facilities have problems or questions regarding the KDADS process for ordering PPE, contact [email protected].

To help facilities access PPE from reliable vendors, the Department of Administration Office of Procurement and Contracts completed a request for proposals for vendors to supply PPE and related supplies. The state contract is open to political subdivisions of Kansas including Counties, Cities, Municipalities, School Districts, Higher Education, Long-Term Care Facilities and Adult Care Facilities.

Adult care homes will be able to use the State of Kansas master contract (state use contract) to purchase PPE and other COVID-19 related supplies. The webpage with the approved vendors is https://admin.ks.gov/offices/procurement-and-contracts/additional-files-for-procurement-contracts/personalprotectiveequipmentrelatedsuppliescontracts

Facilities will need to review the list of vendors to identify those that have the needed supplies and follow the instructions from each vendor to order supplies. KDADS is not providing funding to facilities to make PPE purchases through these contracts.

If a facility has an emergency need for supplies, they should continue to reach out to their local emergency management officials. 

If facilities have problems or questions regarding the KDADS process for ordering PPE, contact [email protected].

KDADS specifically requested funds for adult care homes that were not receiving direct funding from the federal government for COVID-19 relief and did not receive funding that KDADS requested from SPARK for nursing facilities. This PPE funding is specifically for facilities with the following types of licensed beds:

• Adult Day Care (ADC)
• Assisted Living (ALF)
• Boarding Care Home (BCH)
• Home Plus (HP)
• Intermediate Care Facility/ Intellectually and Developmentally Disabled (ICF/IDD)
• Residential Health Care Facilities
• Nursing Facilities who do not participate in the Centers for Medicare and Medicaid Title 18 or Title 19 program

The budget allocation for each facility is based on the number of licensed beds in each of these categories.

In early descriptions of the program, KDADS did indicate that there would be one portal or program to access PPE for adult care homes. As KDADS worked with SOURCE 309 Powered by American Solutions for Business on the program, it was not possible to have all adult care home orders go through the same portal and keep the SPARK dollars separate from dollars from other programs or directly spent by adult care homes.

The PPE purchases through the KDADS agreement using SPARK funds also are tax exempt as a purchase from the state. To quickly deploy the ordering portal, KDADS decided to keep the SPARK-funded purchases separate to easily track the spending.

All adult care homes can use the State of Kansas master contract (state use contract) to purchase PPE and other COVID-19 related supplies. Adult care homes can set up accounts and payment mechanisms with any of the vendors on the master contract list of verified suppliers. The webpage with the approved vendors is https://admin.ks.gov/offices/procurement-and-contracts/additional-files-for-procurement-contracts/personalprotectiveequipmentrelatedsuppliescontracts.